本期学术动态整理自人大复印报刊资料《档案学》2022年第4期以及Records Management Journal（2022 Vol.32）、Archives and Manuscripts（2022 Vol.50）、Archival Science（2022 Vol.22）。其中，国内文献4篇，国外文献3篇，涉及电子文件归档、电子文件可信管理、电子档案保真利用、电子证据保管链、个人电子文件属性、数字档案可获取性以及大学电子文件管理实践等多个主题。
电子文件归档与电子档案移交进馆规范路径
——基于流程设计与技术模式的探讨
期刊：《北京档案》2022年第3期（收录于人大复印报刊资料《档案学》2022年04期）
引文格式：詹逸珂,陈阳.电子文件归档与电子档案移交进馆规范路径——基于流程设计与技术模式的探讨[J].北京档案,2022(3):16-20.
关键词：电子文件归档；电子档案移交进馆；规范路径；流程设计；技术模式
基于链上链下的电子文件可信管理系统模型
期刊：《档案管理》2022年第2期（收录于人大复印报刊资料《档案学》2022年04期）
引文格式：杨海杰,石进,卢明欣.基于链上链下的电子文件可信管理系统模型[J].档案管理,2022(2):12-16.
DOI：10.15950/j.cnki.1005-9458.2022.02.011
关键词：区块链；分布式存储；电子文件；信任
电子文件-电子证据保管链研究
期刊：《档案学研究》2022年第3期（收录于人大复印报刊资料《档案学》2022年05期）
引文格式：许晓彤.电子文件-电子证据保管链研究[J].档案学研究,2022(3):108-116.
DOI：10.16065/j.cnki.issn1002-1620.2022.03.014.
关键词：电子文件；电子证据；证据保管链
基于可逆信息隐藏技术的电子档案保真利用
期刊：《档案与建设》2022年第4期（收录于人大复印报刊资料《档案学》2022年05期）
引文格式：顾伟.基于可逆信息隐藏技术的电子档案保真利用[J].档案与建设,2022(4):25-28.
关键词：可逆信息隐藏；电子档案；保真；档案利用
个人电子文件的属性
Attributes of Personal Electronic Records
期刊：Archives and Manuscripts，2022, 50(1): 47-70.
DOI：10.37683/asa.v50.10421
引文格式：Balogh M., Billingsley W., Paul D. and Kennan M. A. (2022) “Attributes of personal electronic records”, Archives & Manuscripts, 50(1), pp. 47-70.
摘要：本文旨在确定个人电子文件的关键属性，以开发能够让人们在家中管理个人文件的系统。随着越来越多的个人信息电子化，开展这项研究已然十分必要。本文使用采访和虚拟导览技术对个人电子文件进行识别与分类，确定了三个关键属性：主要由用户主观分类；识别文件产生的情况；以及对每份文件的法律效力的描述。这些属性除了可以帮助更好地理解家中的个人电子文件之外，还被开发成为一组潜在的元数据字段。
关键词：档案；元数据；个人电子文件；个人信息管理；文件
Abstract：The purpose of this article is to identify the key attributes of personal electronic records in order to develop systems that may enable people to manage them in the home. As more personal information becomes electronic, this is increasingly necessary. Personal electronic records were identified and categorised using interviews and virtual guided tours. Three main attributes were identified: primary user-subjective categories; attributes which identify the circumstances that give rise to the records; and attributes which describe the legal validity of each record. In addition to providing an improved understanding of personal electronic records in the home, these attributes are developed into a set of potential metadata fields.
Keywords：Archives, Metadata, Personal electronic records, Personal information management, Records
如何提升原生数字档案和数字化档案的可获得性？障碍识别与解决方案
How can we make born-digital and digitised archives more accessible?
Identifying obstacles and solutions
期刊：Archival Science,2022, 22:417–436.
DOI：10.1007/s10502-022-09390-7
引文格式：Jaillant, L. How can we make born-digital and digitised archives more accessible? Identifying obstacles and solutions. Arch Sci 22, 417–436 (2022).
摘要：数据存取在当今被视为头等大事。然而，由于隐私、版权或技术问题，绝大多数档案中的数字文化数据无法被获取。电子邮件和其他原生数字馆藏通常都没有目录，无法查找和使用。对于那些在数字化前以纸质形式产生的文件，版权问题是影响存取的主要障碍。为解决数字档案的存取问题，必须要开展跨学科合作。从全球变暖到社会不平等，我们这个时代的重大挑战都不可能在单一学科中得到解决。这同样适用于用户无法获取的“黑色”档案问题。我们不能依赖档案管理员或数字人文主义者去找到一条能够即刻解决数字文件存取问题的有效路径，而是需要在以往鲜有交集的学科间建立跨学科合作。本研究基于对26所文化机构中档案管理员、图书管理员和其他专业人员的21次采访，明确了影响数字化和原生数字馆藏用户可获得性的主要障碍，概述了目前各种文化机构对大部分馆藏的可获取水平，包括完全不可获取和有限获取（比如要求用户到现场查阅文件）。同时对信息存取问题提出了解决方案——包括基于伦理使用人工智能来解锁用户无法访问的“黑色”档案。最后，本研究建议创建一个全球用户社群，使其参与数字馆藏存取问题的决策。
关键词：原生数字档案；数字化档案；版权；数据保护；人工智能；用户社群
Abstract：Access to data is seen as a key priority today. Yet, the vast majority of digital cultural data preserved in archives is inaccessible due to privacy, copyright or technical issues. Emails and other born-digital collections are often uncatalogued, unfindable and unusable. In the case of documents that originated in paper format before being digitised, copyright can be a major obstacle to access. To solve the problem of access to digital archives, cross-disciplinary collaborations are absolutely essential. The big challenges of our time-from global warming to social inequalities-cannot be solved within a single discipline. The same applies to the challenge of “dark” archives closed to users. We cannot expect archivists or digital humanists to find a magical solution that will instantly make digital records more accessible. Instead, we need to set up collaborations across disciplines that seldom talk to each other. Based on 21 interviews with 26 archivists, librarians and other professionals in cultural institutions, we identify key obstacles to making digitised and born-digital collections more accessible to users. We outline current levels of access to a wide range of collections in various cultural organisations, including no access at all and limited access (for example, when users are required to travel on-site to consult documents). We suggest possible solutions to the problems of access-including the ethical use of Artificial Intelligence to unlock “dark” archives inaccessible to users. Finally, we propose the creation of a global user community who would participate in decisions on access to digital collections.
Keywords: Born-digital archives, Digitised archives, Copyright, Data protection, Artificial intelligence, User community
公立大学的电子文件管理实践：基于发展中国家视角
E-records management practices in public universities: a developing country perspective
期刊：Records Management Journal,2022,32(3):213-230.
DOI：10.1108/RMJ-06-2021-0027
引文格式：Chaputula, A.H. (2022), “E-records management practices in public universities: a developing country perspective”, Records Management Journal, Vol. 32 No. 3, pp. 213-230.
摘要：
【目的】本研究旨在调查马拉维公立大学的电子文件管理情况。
【设计/方法论/路径】本研究采用案例研究设计，使用定性研究方法。数据来源于三个研究地点，即姆祖祖大学、马拉维科技大学和马拉维商业和应用科学大学。采用目的性抽样法，每个机构三名官员（共九名），包括行政官员，大学副教务长，档案助理，信息和通信技术（ICT）主任和ICT经理等。研究人员基于访谈指南亲自对研究对象开展访谈。同时还进行了观察，并将观察结果记录在观察报告中，将收集到的数据转录到MS Word（Microsoft Office Word，微软公司的文字处理器应用程序）中进行编码和主题分析。
【发现】本研究发现，马拉维公立大学的电子文件管理情况处于高风险状态。除此之外，电子文件在马拉维公立大学中某些领域的应用前景较为良好。
【研究局限/实际影响】本研究涵盖了马拉维六所公立大学的其中三所。尽管马拉维的公立大学有类似的治理结构，但不同机构间仍有明显区别。因此，本研究结果不能完全代表所有公立大学的普遍情况。
【原创性/价值】马拉维的公立大学之前尚未开展该类性质的研究。本研究除了可以填补现有知识空白外，研究结果也有助于政策和实践干预，从而提高相关大学的管理效率。
关键词：电子文件管理；公立大学；文件政策；公众意识；训练；电子文件管理工具；马拉维
Abstract：
【Purpose】This study aims to investigate the management of electronic records (e-records) in public universities in Malawi.
【Design/methodology/approach】This study adopted a case study research design that made use of predominantly qualitative research methods. Data was collected at three study sites, namely, Mzuzu University, Malawi University of Science and Technology and the Malawi University of Business and Applied Sciences. A purposive sample of three officers per institution (and nine in total) comprising executive officers, deputy university registrar, records clerk, information and communication technology (ICT) directors and ICT manager was attained. The researcher personally conducted the interviews with the research subjects with the aid of interview guides. Observations were also done, whose findings were recorded in the observation protocols. The data collected was transcribed in MS Word, coded and analysed thematically.
【Findings】This study concluded that e-records are at high risk in public universities in Malawi. Irrespective of this situation, this study found that there were some areas for e-records to potentially thrive in public universities in Malawi.
【Research Limitations/implications】This study covers three of the six public universities in Malawi. Although public universities in Malawi have similar governance structures, there are some noticeable differences that distinguish one institution from the other. It is, therefore, possible that findings made in this study may not completely represent the prevailing situation in all public universities.
【Originality/value】Studies of this nature have not been done before in public universities in Malawi. It is, therefore, hoped that besides filling the existing knowledge gap, its findings will contribute to policy and practical interventions that will lead to efficiency of the universities involved.
Keywords：E-records management, Public universities, Records policies, Public awareness, Training, E-records management tools, malawi