本期学术动态摘编的5篇文献来自Records Management Journal、The American Archivist、Italian Journal of Library, Archives and Information Science（JLIS.it）、Library Hi Tech News。文献聚焦21世纪电子文件长期保存实例及综述，探讨电子文件长期保存的具体场景、可信性保证以及潜在的各种问题。
1.数字档案的长期保存–以西班牙大学为例
The digital archive: an example of long-term preservation. The state of the Universities of Spain
作者(机构):Pepita Raventós, Eva Roca Marques(莱里达大学，庞培法布拉大学综合档案馆)期刊:
ltalian Journal of Library, Archives and Information Science, Vol. 7 No. 3 (2016 ), pp.111-119 DOI:
10.4403/ilis.it-11468
摘要:本文概述了西班牙大学档案工作者会议关于利用安全数字存储库实现大学电子文件长期保存及可获取的相关成果。同时，文章也包含通过元数据模型管理确保电子文件长期保存的相关内容。
Abstrat：This presentation summarizes the work of the Conference of Spanish University Archivists on long-term preservation and access to the electronic records of our universities through secure digital repositories. It also includes the management of the metadata schema to ensure long-term preservation.
2. 21世纪南非公共部门数字文件保存现状：文献综述
digital records preservation in South Africa’s public sector in the 21st century: a literature review
作者：Mpubane Emanuel Matlala, Thandukwazi Richman Ncube, Steven Parbanath（Durban University of Technology德班理工大学）
期刊：Records Management Journal，Vol. 32 No. 2（2022）, pp. 198-212.
DOI：10.1108/RMJ-02-2021-0004
关键词：文件管理；电子文件管理；数字保存；数字文件；南非公共部门；南非政府；信息和通信技术（ICTs）
摘要：【目的】本项研究目的是评估南非公共部门在国家机构层面数字文件保存的实践状况，旨在明确数字保存政策在南非公共部门的实施程度，明晰公共部门工作人员的相关技能和能力，并基于调查结果提出建议。
【设计/方法/路径】回顾过去20年中涉及数字文件保存重要性和相关因素研究的南非文献。
【发现】南非数字文件保存现状表明，缺乏现行知识及培训将会导致严重后果，而填补这些缺失可以为新工作方式的产生提供所需的知识支持。南非公共部门在国家机构层面的文件管理专业人员目前没有足够的能力来确保数字文件的充分保存，基于信息和通信技术的应用工具也十分复杂。同时，这些信息技术还在持续导致数字文件的增加。
【研究局限】本研究仅限于南非的公共部门。
【实际意义】本研究对改善南非数字保存状况的政策框架，确保数字文件长期保存具有实际意义。例如，研究建议政府部门制定和实施内部政策框架、指导方针及相关计划，来解决文件的数字化保存问题。
【社会影响】本研究建议为电子文件管理计划的推进提供足够的资金和资源分配。此外，在为数字文件保存制定最优策略时，应将技术工具和媒体软件纳入现有的数字文件创建、捕获、鉴定及保存的操作中。
【原创性/价值】本研究为南非数字文件保存的既有挑战提供了可靠建议，以避免可能发生的损失，并为读者呈现20年间南非数字文件保存的变化。
Abstrat：
[Purpose] This study aims to assess the status of the digital records preservation practices in the South African public sector at the national department level. It set out to establish to what extent digital preservation policies have been implemented in South Africa’s public sector, to determine the related skills and competency of public sector staff, and to make any necessary recommendations of the basis of the results.
[Design/methodology/approach] A content review of Southern Africa literature dealing with the preservation of digital records, its importance and related factors over the past 20 years was conducted.
[Findings ] The current state of preservation of South African digital records suggests serious consequences of existing knowledge and training gaps. Addressing those gaps may provide the knowledge needed to support new ways of working. Records management professionals in the South African public sector at the national department level are currently ill-equipped to adequately preserve digital records. This complicates the application of tools offered by the information and communication technologies that have resulted in increased creation of digital records.
[Research limitations/implications ] The study was limited to only the public sector of South Africa.
[Practical implications ] The study makes practical implications concerning the policy framework for improving the state of digital preservation in South Africa so as to ensure long-term preservation of digital records. For instance, government departments are recommended to formulate and implement in-house policy frameworks, guidelines and plans that address digital preservation of records.
[Social implications] Sufficient funding and resource allocation ought to be provided to advance electronic records management programmes. In addition, the formulation of proper strategies needed to preserve digital records should incorporate technological tools and media software in the existing operations for the creation, capturing, appraising and preserving of digital records.
[Originality/value] This study offers informed recommendations to address the challenges of preserving digital records in South Africa so that future losses may be avoided and allow readers to see changes over the 20-year period.
[Keywords] Records management; Electronic records management; Digital preservation; Digital records; South African public sector; South African government; Information and communication technologies (ICTs)
3.数字文件的长期保存：可信赖的数字对象
Long-Term Preservation of Digital Records: Trustworthy Digital Objects
作者：Henry Gladney
期刊：The American Archivist，Vol. 72 No. 2（2009）, pp. 401–435.
DOI：10.17723/aarc.72.2.g513766100731832
摘要：构建合适的档案实体是传输和存储信息的固有模式。大多数数字档案存储库技术——私有部门企业也称之为内容管理（CM）技术——已经被彻底掌握并广泛应用了十多年。然而，由于其无法确保50年或更长时间内数字文件的真实性和可理解性，这项技术并不适合于长期的数字保存。它只提供短期保存而非长期保存，因其无法应对长期保存所需克服的技术过时和人类记忆衰退等风险。本文提供了一种降低这些风险的解决方案。应用所需软件可以补充由于广泛部署CM产品可能产生的风险。该长期保存解决方案是为文化和学术类数字文件设计的，但其结构也已符合商业文件的归档原则。本文充分解释了可信赖的数字对象(TDO)的架构及其设计核心，以展示档案管理员如何参与管理可以满足任何档案机构特殊需求的数字存储库。
Abstrat：
The proper entities for archival attention are patterns inherent in transmitted and stored messages. Most digital archival repository technology—what private sector enterprises call content management (CM) technology—has been thoroughly understood and widely deployed for more than a decade. This technology is not adequate for long-term digital preservation because it includes no mechanisms for reliably assuring authenticity and intelligibility of digital documents for fifty years or longer. CM provides for near-term preservation without handling long-term preservation, which must overcome risks associated with technological obsolescence and fading human memory. This article offers a solution to mitigate these risks. Implementing the needed software would be a small addition to widely deployed CM offerings. This long-term preservation solution, devised for cultural and scholarly digital documents, is already structured to support archival principles for business records, and the article describes this Trustworthy Digital Object
(TDO) architecture and its design core sufficiently to show h how archivists can participate in managing digital repositories that conform and are attuned to the particular needs of any archival institution.
4. 作为数字信息长期保存策略的企业内容管理和文件连续体模型
Enterprise Content Management and the Records Continuum Model as strategies for long-term preservation of digital information
作者（机构）：Proscovia Svärd （Faculty of Humanities, University of Amsterdam荷兰阿姆斯特丹大学人文学系）
期刊：Records Management Journal, Vol. 23 No. 3（2013）, pp. 159-176.
DOI：10.1108/RMJ-12-2012-0035
关键词：电子政务，信息管理，档案管理，企业内容管理，长期保存
摘要：【目的】本文旨在确定企业内容管理（ECM）和文件连续体模型（RCM）框架是否可以用于应对数字信息长期保存的挑战。
【设计/方法/路径】采用两个案例进行定性研究，并对不同类别的市政人员进行访谈，以征集研究问题的答案。这些问题的设计采用了RCM及其四个维度的视角，包括文件的创建、捕获、组织和多元化，以及ECM规定的要素，包括业务流程管理、企业架构、协作、系统集成、信息再利用、应变管理、知识管理和信息的生命周期管理。本文并未涉及所有的ECM要素，其余的要素可参见作者早期的成果。
【发现】尽管近年来已开展大量有关信息长期保存的研究，但挑战仍然存在。作为此次研究对象的市政当局仍在努力解决信息长期管理政策、企业架构、不同信息系统协作和集成的缺失等问题。如果市政当局无法采取强有力的信息和文件管理体制，将难以匹配电子政府发展的投入，而从ECM规定的要素和RCM思路角度出发可以一定程度上应对这些挑战。
【原创性/价值】作者的硕士阶段（licentiate）研究成果证明，文档管理人员与ECM研究人员之间尚未实现互通。因此，本文的创新之处在于引入了ECM和RCM这两种框架。调查结果证实，文件管理框架内也会处理与ECM既定要素类似的因素。同时采用RCM模型和ECM既定要素可能会减轻信息长期保存的挑战，从而实现信息再利用，增强社会记忆。
Abstract：
[Purpose] The purpose of the paper is to establish whether Enterprise Content Management (ECM) and Records Continuum Model (RCM) frameworks could be used to mitigate long-term preservation challenges.
[Design/methodology/approach] Qualitative research was undertaken using two case studies and interviews were conducted with the different categories of the municipal personnel to solicit answers to the research questions. The questions were designed using the lens of the RCM and its four dimensions that cover the creation, capture, organization and pluralization of records and prescribed factors of ECM which include business process management, enterprise architecture, collaboration, system integration, re-purposing of information, change management, knowledge management and the life cycle management of information. Not all the ECM factors are dealt with in this paper: the remainder have been dealt with in the author’s earlier works.
[Findings] Challenges of long-term preservation of information still persist despite the enormous research that has been generated over the years. The municipalities that were subjects of this research are still grappling with issues of lack of long-term information management policies, enterprise architecture, disparate information systems, collaboration and system integration. This is likely to work against the investments that are being ploughed into e-Government developments should the municipalities fail to espouse strong information and records management regimes. Embracing the ECM prescribed factors and the RCM thinking might mitigate these challenges.
[Originality/value] The author’s licentiate research proved that there was no discourse between records managers/archivists and ECM proponents. Therefore, the originality of this article lies in the application of the two frameworks of ECM and RCM. The findings confirmed that even within the records management framework the municipalities were addressing factors similar to ECM prescribed factors. Embracing both the RCM model and the ECM prescribed factors might mitigate the challenges of long-term preservation and hence the re-use of information and enhancement of the societal memory.
[Keywords]Electronic government; Information management; Records management; Enterprise content management; Long-term preservation
5. 数字保存：长期保存的潜在问题
Digital preservation: some underlying issues for long-term preservation
作者（机构）：Sneha Tripathi（Sayaji Rao Gaekwad Library, Banaras Hindu University巴拿拉斯印度教大学中央图书馆）
期刊：Library Hi Tech News, Vol. 35 No. 2（2018）, pp. 8-12.
DOI：10.1108/LHTN-09-2017-0067
摘要：【目的】本研究旨在从本质上探究数字保存与传统保存的概念，并探讨数字环境下长期保存的相关议题。
【设计/方法/路径】本研究着重探讨了数字对象（包括原生对象和数字化对象）保存的各个方面。将（数字）对象绑定、数字存储、质量控制和风险防范作为研究指标，以此感知某一具体对象长期保存的全面场景。
【发现】本文提出了各种方法来处理与具体对象长期保存有关的问题，这些方法可以用来架构某一组织机构的长期保存政策。
【原创性/价值】该研究强调要结合传统和数字手段来共同确保长期保存的实现，同时列出了各种清单以解决与长期数字保存相关的各种问题。
Abstrat：
【Purpose】The purpose of this study is to investigate the concept of digital preservation and traditional preservation per se and discusses various issues related to long-term preservation in a digital environment.
【Design/methodology/approach】The study attempts to look into the various aspects of preservation in context of digital objects (borne or digitalized) especially. Bundling of an object (digital), digital storage, quality control and risk preparedness are some of the pointers studied to perceive an overall scenario for long-term preservation of an object.
【Findings】Various methods have been suggested to deal with the issues related to long-term preservation of an object which can be used to frame an organization’s policy for long-term preservation.
【Originality/value】The study emphasizes on collective measures incorporating traditional and digital means to ensure long-term preservation. It lists down various checklists to deal with various issues pertinent to long-term digital preservation.